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Payroll Tax in Pennsylvania | State & Native Taxes Overview

Payroll tax in Pennsylvania is notoriously troublesome, complicated, and overwhelming for brand new and veteran employers alike. And relating to payroll, you most likely don’t need to waste time making preventable payroll errors.

To assist simplify PA employment tax, we’ve put collectively the next article to evaluation your employer tasks. And, we’ve offered loads of assets you should use to get extra info. 

Patriot’s Full Service Payroll has Pennsylvania employers lined.

Bored with payroll consuming up your time? Get pleasure from correct tax calculations, tax deposits, and filings with Patriot Software program’s Full Service Payroll.

Federal employment tax overview 

Earlier than we get into Pennsylvania payroll taxes, let’s go over employment taxes on the federal stage. 

No matter what state you do enterprise in or have workers in, you’re answerable for withholding the next federal taxes from worker wages:

  • Federal earnings tax 
  • Social Safety tax (employers should additionally contribute an identical quantity)
  • Medicare tax (employers should additionally contribute an identical quantity)

However as you recognize, federal taxes aren’t the one taxes you withhold from worker paychecks. Most (however not all) states even have state earnings taxes, and lots of have native earnings taxes. 

Pennsylvania is a state with each state and native earnings taxes. 

Payroll tax in Pennsylvania 

Do you know that Pennsylvania is house to greater than a million small companies and a pair of.5 million workers? And with so many workers working within the state comes many employers working payroll. 

Once more, Pennsylvania has a state earnings tax employers should withhold from worker wages. And, the state has an area earned earnings tax (EIT) you’re answerable for, together with an area companies tax (LST) it’s possible you’ll be answerable for. The PA payroll tax price for these native taxes varies by location. 

We’ll unravel the state PA payroll tax and native taxes beneath. 

Payroll tax in PA: Pennsylvania has state and local income taxes employers must calculate and withhold from employee wages.

Pennsylvania state earnings tax

State earnings tax (SIT) is a tax workers pay on their wages. As an employer, you’re answerable for calculating and withholding the tax out of your workers’ taxable wages. After withholding the tax, you could remit it to the the Pennsylvania Division of Income

You will need to withhold state earnings tax from an worker’s wages in the event that they’re a:

  • Resident worker who performs companies inside or exterior Pennsylvania
  • Nonresident worker who performs companies in Pennsylvania 

So, what’s the PA payroll tax price for state earnings tax withholding? The PA state employment tax price is 3.07%


Earlier than you start working payroll for workers, register your enterprise with the state to acquire a state earnings tax account. 

You possibly can register on-line via the PA On-line Enterprise Entity Registration (PA-100).

Tax remittance due dates 

How incessantly you have to remit worker tax withholdings is dependent upon the quantity. Take a look at the next remittance schedule to seek out your due dates:

Deposit Frequency Due Date Tax Withholding Quantity
Quarterly  The final day of April, July, October, and January Use this frequency in case your complete withholding is underneath $300 per quarter
Month-to-month fifteenth day of the next month Use this frequency in case your complete withholding is $300 – $999 per quarter
Semi-monthly Inside 3 banking days of the shut of the semi-monthly interval Use this frequency in case your complete withholding is $1,000 – $4,999.99 per quarter
Semi-weekly In the event you pay workers on a Wednesday, Thursday, or Friday: Wednesday following the pay date

In the event you pay workers on a Saturday, Sunday, Monday, or Tuesday: Friday following the pay date

Use this frequency in case your complete withholding is $5,000 or better per quarter ($20,000 per yr)

The best way to pay PA tax

You possibly can file tax returns and pay withheld earnings tax utilizing one of many following strategies:

  1. On-line utilizing e-TIDES
  2. By telephone utilizing TeleFile
  3. Third-party software program (e.g., Patriot Software program’s payroll)

For extra details about Pennsylvania state earnings tax withholding, take a look at the state’s web site.

Pennsylvania native earnings taxes

The Pennsylvania Division of Group and Financial Growth handles native earnings taxes. Employers with worksites in Pennsylvania are answerable for withholding and remitting Pennsylvania native earnings taxes. Worksites embody factories, warehouses, branches, places of work, and residences of distant workers. 

Once more, PA has two native taxes:

  • Earned Revenue Tax (EIT): All workers working in Pennsylvania should pay an area earned earnings tax. 
  • Native Providers Tax (LST): This native tax solely applies to sure places.

However earlier than we get into EIT and LST, let’s have a look at your common employer tasks concerning native earnings taxes.

Pennsylvania advises employers to take the next steps to find out their native earnings tax withholding necessities:

  1. Search for PSD (political subdivision) codes and tax charges: The PSD is a 6-digit quantity that identifies location and helps decide your worker’s native tax price. Use Pennsylvania’s Deal with Search Software to lookup PSD codes and EIT and LST charges. You should definitely save the report on your information. Use this report info that will help you full types within the subsequent step.
  2. Full types: 
    1. Fill out the Residency Certification Kind for every worker. Save a replica of every kind on your information. 
    2. Register your enterprise on-line with the right native company or utilizing the Employer Registration for Native Earned Revenue Tax Withholding kind to acquire your native tax ID quantity. 

Earned earnings tax

As a Pennsylvania employer, you could use every worker’s accomplished Residency Certification Kind to find out their EIT price. The way you do that is dependent upon whether or not the worker:

  • Lives and works in PA: Examine the “Whole Resident EIT Price” (the municipality the place the worker lives) to the “Work Location Non-Resident EIT Price” (the place the worker works). Withhold the upper of the 2. 
  • Works in PA however lives exterior of PA: Out-of-state resident workers are topic to the “Work Location Non-Resident EIT Price.”

You will need to file and remit withheld taxes inside 30 days of the tip of every calendar quarter. Don’t observe this deadline when you’ve got a number of worksites and have elected to remit to a single tax collector (you could file and remit month-to-month). 

Not a Pennsylvania employer? When you have an worker who lives in PA however works in one other state, you aren’t answerable for finishing the Residency Certification Kind. You possibly can, nevertheless, withhold the worker’s “Whole Resident EIT Price” as a courtesy. In the event you determine to not, let the worker know (they’ll have to deal with this on their very own).

For extra info on earned earnings tax, take a look at the state’s web site.

Native companies tax

When you have worksites inside an LST taxing jurisdiction, you could deduct the tax from workers on the web site of employment. 

Use the Official Tax Register to find out if the tax is listed in your space. Don’t see your municipality’s and/or college district’s tax charges? You aren’t required to withhold the LST.

You will need to file and remit withheld taxes inside 30 days of the tip of every calendar quarter. When you have each a municipal and college tax, and if the mixed tax price exceeds $10, withhold it collectively and remit to the municipality. 

Not all workers are topic to LST withholding. Usually, workers whose complete earned earnings is decrease than $12,000 are exempt if the LST exceeds $10. Don’t withhold native companies tax for the yr from an worker’s wages if they provide you an upfront exemption kind. Nevertheless, you could restart withholding the tax in case your locality tells you to, the worker tells you they’re not eligible, or if you happen to pay the worker greater than $12,000 for the yr. 

For extra info on native companies tax, take a look at the state’s web site

Don’t let guide payroll tax calculations gradual you down. Patriot’s payroll software program ensures correct tax calculations. Need us to deal with your federal, state, and native tax filings and remittance, too? Join our Full Service Payroll. Get your free trial of both product at this time! 

This isn’t meant as authorized recommendation; for extra info, please click on right here.

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